It was their company's first ever morning meal seminar. Sally Thompson had never designed a conference before. She knew the start time, the discontinue time and had a list of presentations that had to be made but could she make it fit?
Remember that, for maximum impact, each hour of an event should be divided equally into one third listening, one third discussing and one third doing. So, for every hour you authentically only need a script for twenty minutes and, if you are using a PowerPoint type presentation, a well-paced speaker will "talk to" one slide of the presentation every 3 minutes on average. You therefore need around 7 text slides each with no more than 7 bullet points to originate a one-hour chunk of the event.
Book
This is obviously a rough guide but when you reconsider writing event material in this way, it can take off some of the fear factor. Most delegates will be satisfied with your normal goods literature and a copy of the slides printed out as lecture notes with a space to add their own observations. If there is no-one in your assosication with the time or the skill to write the presentation material you will find many creative writers who have presentation taste and who will be happy to script your presentation for a uncostly fee.
For workshops, you will need to construct some activities to allow population to put the theories being taught into practice. This is most often a paperwork practice that falls naturally from the branch matter; however, it is sometimes beneficial to ask population to participate in an abstract practice that will originate emotion and stress. Their spontaneous language and behavior can then be observed to elucidate key points in subjects like, team-working, buyer service, anger management, delegation and leadership. These abstract games tend to be large-scale puzzles and obstacle courses using fairly straightforward props that can be rented from corporate entertainment suppliers.
One such puzzle used to stimulate discussions about organization, motivation and teamwork is called Chinese Crackers after the parlor game on which it is based. A pile of 7 cushions (crackers) of dissimilar sizes, the smallest being about 50cm quadrilateral and the largest being about 1.5m square, are piled up in one corner of the room. The "team" must rebuild the stack in someone else corner of the room; a third corner is used for temporary storage. It sounds straightforward but there are two firm "rules":
* Only smaller cushions can be settled on top of larger cushions
* Only one cushion should be in transit at any one time
Sane population are very quickly turned into frenzied factotums forgetting everything they ever knew about planning, observation, chronicle and confident reasoning as they lose faith in their quality to pile cushions against the clock.
For anyone who has ever tried the parlor game, they will know that the reply is not complicated but requires finding a pattern in which to move the cushions and then sticking to it.
Using this straightforward structure, Sally soon realized that she was in danger of trying to fit a quart into a pint pot. Her customary plan of one morning meal conference turned into a series of weekly morning meal workshops that gave delegates adequate meat to chew on and discuss but left them hungry for more.
Copyright 2007 - MyBookingManager.com
Planning An Event - If You Think You Can't, You're Right
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